Assessment of inventory and store management practices of pharmaceuticals in public health centers and hospitals of Dessie Town, Ethiopia

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Abstract Background: Inventory management is the safe practice of proper storage, distribution of items and accurate record keeping. It is the pumping organ of the drug supply system without which the whole health care service will collapse. The purpose of this study was so to assess inventory and store management practices of pharmaceuticals in public health centers and hospitals of Dessie Town, Ethiopia. Method: The study was conducted from February 5 to 24, 2019. The study design was institution based cross sectional study. Data were collected by observation check lists. 10 health institutions (2 hospitals and 8 health centers) were studied. Result: Receipts, issues, losses and adjustments were correctly recorded in 7 stores but with calculation fallacies. Invoices and bin cards were available in all stores. Logistic management and information system, Internal Facility Report and Resupply, and Report and Requisition Form were available in 9 stores. 5 stores had stock cards but only 3 recorded prices correctly on it. The maximum, minimum, re-order and buffer stocks levels were not properly maintained and automated in all stores. All stores had freezers but wall thermometers and lockable cabinets were absent in 8 stores; most (n = 7) did not use First Expired, First out storage technique. Humidity and fire control mechanisms were absent in all and seven institutions respectively; however, 9 institutions lack fire proof areas for combustibles but 8 stores held them with drugs. Conclusion: The inventory and store management practices of the institutions were not satisfactory. The major problems in these institutions were calculation and recording errors; stock maintenance problem; lack of automation in recording; absence of wall thermometers, humidity and fire control systems and lockable cabinets; fail to use First Expired, First out storage technique and holding combustibles with drugs.

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